Enabling the ID Card Feature

Before members can receive or display ID Cards, the feature must be enabled for your organization.
This is done in the Administration → Setup → Accounts → ID Cards page.

Once enabled, Pool Queue will automatically generate a secure, persistent ID Card for every member — including future members created through registration.

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1. Opening the ID Card Setup Page

1. Go to Administration.

2. Select Setup → Accounts → ID Cards.

3. The page includes two main sections:

   • Feature — controls how the system behaves.

   • Public Display — controls what information is visible when a QR code is scanned.

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2. Feature Settings

Setting	Description
Enable ID Cards	Turns the entire feature on or off. When off, members and admins cannot access ID Cards.
Include with Registration	When checked, new members automatically receive an ID Card after completing registration.
Audit Lookups	Logs every QR code scan to Azure Table Storage, including timestamp, IP address, and browser information. Useful for verifying usage.

Tip: You can disable or re-enable the feature at any time. Disabling does not delete existing cards.

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3. Public Display Settings

This section controls what fields appear on the public verification page when the QR code is scanned.

Option	What It Does
Show Member Number	Displays the member’s unique number.
Show First Name / Last Name	Displays the swimmer’s registered name.
Show Preferred Name	Displays the preferred name if available.
Show Age	Displays calculated age (no birth date is shown).
Show Registration Status	Displays a simple Active/Inactive indicator.
Show Registration Details	Displays the roster, group, and session details for current or recent registrations.

Privacy Note: We recommend showing only the fields that are necessary to verify membership.

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4. Initializing Existing Members

When you enable ID Cards for the first time, existing members won’t yet have one.
To generate cards for everyone at once:

1. Open the ID Cards setup page.

2. Click Create missing ID cards in the Without ID Cards panel.

3. Pool Queue will:

   • Scan all active, non-suspended members.

   • Create a new ID Card for each who doesn’t already have one.

   • Assign a permanent, non-guessable public address to each card.

4. Once complete, the page refreshes and shows a confirmation banner (e.g., “143 cards created”).

This operation is idempotent — running it again will skip members who already have cards.

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5. Confirming Cards Are Created

After initialization:

• Each member now has an ID card record visible in their Manage Member panel.

• Administrators can view, re-issue, or disable individual cards.

• Members can later receive their card by email through the Send ID Card function.

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6. Next Steps

Once enabled and initialized:

• Proceed to Viewing and Managing Member ID Cards to learn how to view, re-issue, or disable cards.

• Or continue to Sending ID Cards to Members to learn how to email cards individually or in bulk.