Overview of Terms and Conditions

Introduction

The Terms and Conditions feature in the Pool Queue system is designed to help organizations manage the agreements required from registrants during the registration process. Often referred to as "Waivers," these documents ensure that participants and their guardians understand and agree to the rules, policies, and responsibilities associated with membership in your organization.

Purpose

This feature allows you to create, manage, and enforce the acceptance of multiple Terms and Conditions documents. These documents can be customized to suit the specific needs of your organization, whether they cover a code of conduct, media consent, communication policies, or other important agreements.

Key Features

• Customizable Documents: Create any number of Terms and Conditions documents, each tailored to specific requirements.
• Lifecycle Management: Each document goes through a lifecycle of Draft, Finalized, and Retired states, ensuring that only the most current agreements are presented to registrants.
• Roster Assignment: Associate documents with specific rosters to ensure that the correct agreements are presented based on the registrant's team or group.
• Advanced Options: Utilize features like opt-out tracking and required phrases to enhance the confirmation process.

Usage

Terms and Conditions documents are presented to registrants during the registration process. Depending on the settings, registrants may be required to check a box indicating their agreement or, for enhanced verification, type a specific phrase to confirm they have read and understood the document.

Why It Matters

Ensuring that registrants agree to your organization’s Terms and Conditions is a critical step in protecting your organization and clearly communicating expectations. This feature provides a streamlined way to manage these documents, track acceptance, and make updates as needed.